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Privacy Policy

Last updated: 31st October 2026

Green Framework Foundation Ltd. (“GFF”, “we”, “us”) is committed to protecting your personal information. This policy explains what we collect through gffbda.org, how we use it, and the choices you have. We handle personal information in line with Bermuda’s Personal Information Protection Act 2016 (PIPA) and other laws that apply to us.

Who we are

Green Framework Foundation Ltd., [registered address], Bermuda.

Privacy contact: info@gff.aykays.com

Information we collect

  • Information you give us: your name, email address, phone number, organization, and the content of any message when you fill in a contact, Get Involved or newsletter form, book a call, or make a donation.
  • Donation information: donation amount, date, and whether the gift is recurring or anonymous. Payments are processed by our payment providers ([Stripe / PayPal]). We do not store full card details on our website.
  • Booking information: if you schedule a call through Calendly, we receive your name, email, chosen time and any answers you provide.
  • Technical information: IP address, browser type, device, pages visited and referring website, collected through cookies and similar technologies (see our Cookies Notice).

Please do not send us health information. Our forms are not designed to collect medical or other sensitive personal details. If you contact us about our patient-education work, please do not include diagnoses, treatment details or other health information.

How we use your information

  • To respond to your enquiries and arrange calls
  • To process donations and send receipts
  • To send newsletters and updates, only where you have subscribed or agreed
  • To manage our relationships with supporters, partners and volunteers
  • To understand how the website is used and improve it
  • To meet legal, accounting and governance obligations

Who we share it with

  • We do not sell your personal information. We share it only with service providers who help us run our work, under appropriate safeguards:

    • Zoho (customer relationship management)
    • Calendly (scheduling)
    • [Stripe / PayPal] (payment processing)
    • [Email marketing provider]
    • [Website hosting provider]
    • [Analytics provider]

We may also disclose information where required by law or to protect our rights and safety. Some of these providers are based outside Bermuda, so your information may be transferred and stored in other countries. We take reasonable steps to make sure it remains protected.

How long we keep it

We keep personal information only as long as needed for the purposes above, or as the law requires. For example, donation records are kept for [number] years for accounting purposes. Newsletter details are kept until you unsubscribe.

Security

We use reasonable technical and organizational measures to protect your information, such as encrypted connections (HTTPS) and restricted access. No online system is completely secure, so we cannot guarantee absolute security.

Your rights

Subject to applicable law, you may ask us to:

  • Tell you what personal information we hold about you
  • Correct inaccurate information
  • Delete your information, or stop using it
  • Stop sending you marketing messages (use the unsubscribe link in any email, or contact us)

To make a request, contact [privacy email address]. If you are not satisfied with our response, you may contact the Office of the Privacy Commissioner for Bermuda.

Children

Our website is not directed at children under [13/18], and we do not knowingly collect their personal information. If you believe a child has given us information, please contact us and we will delete it.

Links to other websites

Our site may link to third-party websites. We are not responsible for their privacy practices.

Changes to this policy

We may update this policy from time to time. The “Last updated” date above shows the latest version.

Contact us

info@gff.aykays.com [Phone] [Address]